Count them and cost them
- Make sure every computer is being used. Nobody gets two and none sit idle. This seemingly easy task is made much harder that it should be by many organisations. I’m very much in favour of spare computers, but they should be centrally located, under the control of the help desk/IT and used for swap-outs and new staff.
- Use an expensive consultant to help identify, prioritise and deliver on the biggest cost savings. Note that the deliver part is the hardest by far, and that prioritisation almost always means stopping many things rather than starting new things. One good way to prioritise is to physically move people into a room, assign them one task and ask for weekly updates. Do not accept any legacy work excuses – and give them the aircover required to just get on with it. Note also that the consultant’s fees better be much less than the total savings. Ask them to do a diagnostic with you first to assess the size of the prize and pay their egregious fees rather than a percentage of the upside.*
- Kill MYOB and switch to Xero – there is no excuse now that international billing is here. Check your MYOB support and upgrade costs when making the cost comparison – you will have a nasty surprise. Your accountantcy staff will be much happier after the switch.
*of course if any large corporate does want to pay as a percentage of savings made then do call me. If only.